General Information

General Information

Coronavirus (COVID-19)

As all TROG ASM participants are no doubt aware, we are in the midst of an expanding global coronavirus outbreak.  TROG and the ASM team extend their support to all those who have been affected by the outbreak to date – either directly or indirectly.

Participant health and safety is of utmost importance to us so we are ensuring that we are taking all necessary precautions regarding COVID-19. 

We have taken advice from Australian Federal and NSW State Health authorities and are of the understanding that, at the current time, it is safe and feasible to go ahead with our TROG ASM from 16-19 March 2020.  This decision is based on the fact that it is a relatively small meeting (of less than 250 delegates) with very limited international participation: the few invited international speakers whom we are currently corresponding with to enable their participation in the TROG ASM to be virtual/via web link rather than face to face.  The vast majority of delegates are domestically based with the exception of 12 delegates registered from NZ. We are currently working with the ICC and Encanta Event Management to explore options of enabling participation via webinar for those delegates who are not able to attend face to face due to travel restrictions imposed as a result of COVID-19.
 
We will continue to monitor the situation as it evolves, will continue to follow the advice of health authorities and keep you all informed of any changes.
 
Coronavirus (COVID-19) Risk Management

As per the Australian Government Department of Health, the risk of exposure to COVID-19 is believed to be highest for those people who have travelled through mainland China, Italy, Iran and South Korea. If you have travelled through any of the above countries at risk of COVID-19 in the past 14 days, we ask that you do NOT attend the TROG ASM.

People who have been in one of the other countries at risk of COVID-19 listed below are considered to be at moderate risk of exposure to COVID-19:
 
Cambodia
Hong Kong
Indonesia
Japan
Thailand
Singapore
 
If you have travelled (including transit) through any of the above countries at risk of COVID-19 in the past 14 days, we ask that you are vigilant for any symptoms and reconsider attendance at the TROG ASM. We request that you please do NOT attend the TROG ASM if you develop any symptoms. 

If in the event that you are unable to attend the TROG ASM, the ASM Organising Committee will make the PowerPoint slides available to all registered delegates following the meeting.

What TROG and the ICC Sydney are Doing to Protect Attendees

  • Placing hand sanitisers with supporting signage
  • Placing guidance on hand washing etiquette in bathrooms
  • Placing tissues, and bins for their hygienic disposal, with supporting signage on coughing etiquette
  • Thorough and regular sterilisation of surfaces, including bathrooms, benches, ATM machines and all touch points including door handles and escalator rails. 
  • Continued rigorous adherence to ISO and HACCP food safety management standards within all culinary services

Personal Protective Precautions for all TROG ASM Attendees

Attendees should follow standard infection control recommendations and everyday preventive actions to prevent the spread of respiratory infections. Reminders to attendees will include the following information:

  • Avoid close personal contact such as handshakes, hugs, or kisses; a pat on the back is preferred if a greeting is desired.
  • Wash hands with soap and warm water regularly (with attention to between fingers and under fingernails), scrubbing for at least 20-30 seconds.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • Avoid touching face, eyes, nose, and mouth.
  • Cover coughs or sneezes with a tissue, forearm/elbow, or shirt sleeve, and wash hands ASAP after a cough or sneeze; dispose of used tissue immediately.
  • Stay home if you are ill.

 

Transport and Parking

Air: If flying into Sydney, you’ll land at the Sydney Airport (Airport code: SYD). Sydney’s central business district is 10km north of the International Airport and takes approximately 20-30 minutes via car.

You can arrange for car rental from one of several car rental agencies within the terminal. Just outside the terminal doors, local bus, taxi, limousine, wheelchair accessible transportation (arrange in advance) or shuttle services (to a few hotels) are available.

Direct flights to Sydney, Australia are available from:

  • Auckland International Airport, New Zealand (AKL)
  • Changi International Airport, Singapore (SIN)
  • Dallas Fort Worth International, Texas, United States of America (DFW)
  • Dong Mueang International Airport, Bangkok, Thailand (DMK)
  • Dubai International Airport, (DXB)
  • Hamad International Airport, Qatar (IATA / DOH)
  • Tokyo International Airport (Haneda Airport), Japan (HND)
  • Hong Kong International Airport, China (HKG)
  • Itami International Airport, Japan (ITM)
  • Kansai International Airport, Japan (KIX)
  • Los Angeles International, California, United States of America (LAX)
  • Tokyo Narita Airport, Japan (NRT)
  • San Francisco International, California, United States of America (SFO)
  • Wellington International Airport, New Zealand (WLG)

For further information, please visit: http://www.directflights.com.au/

Taxi: The standard for a taxi fare from Sydney Airport to the central business district costs around AUD$50, depending on traffic.

Bus: A regular airport to city bus service operates from approximately 0600 – 2100 hours and is not recommended for those with large amounts of luggage. Any queries can be discussed at the Travellers Information Desk at Sydney Airport.

Train: There is a train station located at both Domestic and International Terminals at Sydney Airport. During weekdays, trains run every 10 minutes on average and every 15 minutes on weekends. From the Domestic Terminal, it takes 10 minutes to reach Central Station and 15 minutes to reach Circular Quay. Lifts are available at both the International and Domestic terminals for easy transfer of luggage. Fares from Sydney Airport terminals to the city are approximately AUD$17 per adult for a single journey.

For further information on the service that the Airport Link provides, please visit the following website: www.airportlink.com.au/.

ASM Countdown

Important Dates

Abstract Submissions Open

16 September 2019

Registration Opens

9 October 2019

Peer Recognition Award Submissions Open

4 November 2019

Attendance Grant Applications Open

4 November 2019

Abstract Submissions Close

18 November 2019

Attendance Grant Applications Close

11 December 2019

Early Bird Registration Closes

24 January 2020

Abstract Presenter Registration Deadline

7 February 2020

 

Traveling to Australia

Visas

Under Australia’s universal visa system, all visitors to Australia must have a valid visa to travel to and enter Australia (other than New Zealand passport holders who will normally be granted a Special Category visa on arrival, provided they meet health and character requirements; and permanent residents of Norfolk Island who may be granted a Permanent Resident of Norfolk Island visa on arrival).

For more information, see the fact sheet available at www.border.gov.au/about/corporate/information/fact-sheets/17nz

There are many visa options available to people wishing to visit Australia. The appropriate visa option will depend, amongst other things, on the person’s purpose for visiting Australia.

Please refer to www.border.gov.au/Trav/Visa-1 for guidance on the visa options that may be most suitable for you.

Letter of Invitation if Required for Visas or Other Administrative Reasons

The Organising Committee can provide invitation letters to those who require it for visas or other necessary processes. However, this letter aims to only assist participants for their travel to Australia and does not imply any commitment for the Organising Committee to provide financial support. Please contact the Organising Committee as early as possible if you require an invitation.

Customs

Live animals and plants, plant material, animal products and certain food from overseas could introduce some of the world’s most damaging pests and diseases into Australia. This could devastate our valuable agriculture and tourism industries and unique environment.

The Department of Agriculture and Water Resources works with state and territory governments, industry and the community, to maintain Australia’s clean and wholesome food supply—at home and abroad. Australia’s biosecurity system protects our human, animal and plant health by reducing the risk of unwanted pests and diseases arriving in the country. We all benefit from a strong biosecurity system so we all have a role to play.

You will be given an Incoming Passenger Card before you arrive in Australia. You must comply with the requirement to provide this information. Giving false or misleading information is a serious offence.

You must mark YES on your card if you are carrying goods that may pose a biosecurity risk. These goods include plant material, animal products and certain food. A Department of Agriculture and Water Resources biosecurity officer may inspect declared goods during your border clearance.

IMPORTANT:

We recommend that applicants applying for a paper-based visa lodge their application at least 6-8 weeks before their intended travel date to Australia. All travellers to Australia must have a valid visa before boarding their plane. Travelers to Australia cannot apply for a visa on arrival.

Climate

As a guide, temperatures in Sydney in March range from 18°C to 25°C.

Communication

All communication with registered delegates will be by email.  If you register and do not receive a confirmation by email within 5 working days please contact the ASM Secretariat Encanta Event Management by phone on +61 3 9863 7608 or email Kelsey.shi@encanta.com.au.

Disclaimer

The Organising Committee shall not be liable for personal accidents or losses or damage to personal property of registered participants of the ASM.

Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel and medical insurance prior to coming to the meeting. The policy should include loss of fees/deposit through cancellation of your participation in the meeting, or through cancellation of the meeting itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Neither the ASM Secretariat nor the Organising Committee will take any responsibility for any participant failing to insure. Please speak to your travel agent or airline in regard to this matter.

Whilst every attempt will be made that all features of the ASM mentioned in this announcement will take place as scheduled, the Organising Committee reserves the right to make last minute changes as the need arises.

Dress

ASM Sessions: Smart Casual
Welcome Reception: Smart Casual
Gala Dinner: Cocktail Attire (Masquerade Theme)

Indemnity

In the event of industrial disruption or other unforeseen circumstances, the Host, Organising Committee and Encanta Event Management accept no responsibility for loss of monies incurred by delay or cancellation.

Insurance

Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel and medical insurance prior to coming to the ASM. The policy should include loss of fees/deposit through cancellation of your participation in the ASM, or through cancellation of the ASM itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Neither the ASM Secretariat nor the Organising Committee will take any responsibility for any participant failing to insure. Please speak to your travel agent or airline in regard to this matter.

Meals

The ASM Organisers recognise that some delegates may have special dietary needs. Please advise the ASM Secretariat either via the registration form or in writing should you wish for them to make alternative arrangements on your behalf.

Please Note: Dietary requirements received less than 72 hours prior to the event cannot be guaranteed. Kosher meals may be available, however please note this will be at an additional cost.

Smoking Policy

The New South Wales Government imposes a strict no smoking policy in and adjacent to venues, restaurants, bars and shopping centres in Sydney.

Privacy Statement

In registering for this event relevant details may be incorporated into a delegate list for the benefit of all delegates, sponsors, exhibitors, Encanta Event Management and other parties directly related to the ASM.  Should you wish for your details not to be included in this list, please tick the privacy requested box on the registration form.