General Information

General Information

Transport

Air: If flying into the Gold Coast, you’ll land at the Gold Coast Airport (Airport code: OOL). Gold Coast Airport sits at the south end of the coast, near Coolangatta. It’s a 40-minute drive from Surfers Paradise and about 90 minutes from Brisbane. There is one terminal for domestic and international flights, with nine airlines offering almost 400 flights a week to destinations in Australia, New Zealand and Asia.

You can arrange for car rental from one of several car rental agencies within the terminal. Just outside the terminal doors, local bus, taxi, limousine, wheelchair accessible transportation (arrange in advance) or shuttle services (to a few hotels) are available.

Direct flights to the Gold Coast, Australia are available from:

Auckland International Airport, New Zealand (AKL)
Christchurch International Airport, New Zealand (CHC)
Queenstown International Airport, New Zealand (ZQN)
Wellington International Airport, New Zealand (WLG)

For further information, please visit: https://www.goldcoastairport.com.au/destinations

Taxi: The standard for a taxi fare from the Gold Coast Airport to RACV Royal Pines Resort is around AUD$90, depending on traffic and takes 25 minutes.

SkyBus: The SkyBus Gold Coast Airport Shuttle is a dedicated service connecting the Gold Coast Airport to Gold Coast’s most popular tourist locations. The Gold Coast Airport Shuttle services all flights, 7 days a week from Tugun to Main Beach. For more information including fares, services, reservations or enquiries visit: skybus.com.au/goldcoast or call 1300 655 655.

Bus: TransLink’s integrated network on the Gold Coast includes the G:link trams, Surfside Buslines and Queensland Rail.

Routes 777 and 760 depart from the airport with various stops:

  • Route 777 is a limited stop service, taking you to Broadbeach South tram station, where you can transfer on platform to the G:link for Surfers Paradise, Southport or other bus routes. Route 777 runs every 15 minutes from 7:00am to 7:00pm, seven days a week.
  • Route 760 connects the airport to Varsity Lakes Train Station, departing half hourly.

Surfside also operates buses to Kingscliff and Pottsville from Tweed Heads and Murwillumbah.

Hub Convenience now sell Go cards, however they are not able to offer refunds. To find a nearby retailer that can refund your Go card, please visit the TransLink website.

For those guests visiting the Gold Coast, the ‘Gold Coast go explore‘ pass is available from the Airport and is easy to use. The pass is only $10 a day for unlimited bus and tram travel.

ASM Countdown

Important Dates

Abstract Submissions Open

13 September 2021

Registration Opens

1 November 2021

Abstract Submissions Close

5 November 2021

Peer Recognition Award Submissions Open

1 November 2021

Abstract Presenter Registration Deadline

14 January 2022

Early Bird Registration Closes

14 January 2022

 

Traveling to Australia

Visas

Under Australia’s universal visa system, all visitors to Australia must have a valid visa to travel to and enter Australia (other than New Zealand passport holders who will normally be granted a Special Category visa on arrival, provided they meet health and character requirements; and permanent residents of Norfolk Island who may be granted a Permanent Resident of Norfolk Island visa on arrival).

For more information, see the fact sheet available at www.border.gov.au/about/corporate/information/fact-sheets/17nz

There are many visa options available to people wishing to visit Australia. The appropriate visa option will depend, amongst other things, on the person’s purpose for visiting Australia.

Please refer to www.border.gov.au/Trav/Visa-1 for guidance on the visa options that may be most suitable for you.

Letter of Invitation if Required for Visas or Other Administrative Reasons

The Organising Committee can provide invitation letters to those who require it for visas or other necessary processes. However, this letter aims to only assist participants for their travel to Australia and does not imply any commitment for the Organising Committee to provide financial support. Please contact the Organising Committee as early as possible if you require an invitation.

Customs

Live animals and plants, plant material, animal products and certain food from overseas could introduce some of the world’s most damaging pests and diseases into Australia. This could devastate our valuable agriculture and tourism industries and unique environment.

The Department of Agriculture and Water Resources works with state and territory governments, industry and the community, to maintain Australia’s clean and wholesome food supply—at home and abroad. Australia’s biosecurity system protects our human, animal and plant health by reducing the risk of unwanted pests and diseases arriving in the country. We all benefit from a strong biosecurity system so we all have a role to play.

You will be given an Incoming Passenger Card before you arrive in Australia. You must comply with the requirement to provide this information. Giving false or misleading information is a serious offence.

You must mark YES on your card if you are carrying goods that may pose a biosecurity risk. These goods include plant material, animal products and certain food. A Department of Agriculture and Water Resources biosecurity officer may inspect declared goods during your border clearance.

IMPORTANT:

We recommend that applicants applying for a paper-based visa lodge their application at least 6-8 weeks before their intended travel date to Australia. All travellers to Australia must have a valid visa before boarding their plane. Travelers to Australia cannot apply for a visa on arrival.

Climate

As a guide, temperatures in Gold Coast in March range from 19°C to 28°C.

Communication

All communication with registered delegates will be by email.  If you register and do not receive a confirmation by email within 5 working days please contact the ASM Organiser Encanta Event Management by phone on +61 3 9863 7608 or email encanta@encanta.com.au.

Disclaimer

The Organising Committee shall not be liable for personal accidents or losses or damage to personal property of registered participants of the ASM.

Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel and medical insurance prior to coming to the meeting. The policy should include loss of fees/deposit through cancellation of your participation in the meeting, or through cancellation of the meeting itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Neither the ASM Organiser nor the Organising Committee will take any responsibility for any participant failing to insure. Please speak to your travel agent or airline in regard to this matter.

Whilst every attempt will be made that all features of the ASM mentioned in this announcement will take place as scheduled, the Organising Committee reserves the right to make last minute changes as the need arises.

Dress

ASM Sessions: Smart Casual
Welcome Reception: Smart Casual
Gala Dinner: Cocktail/Lounge Suit

Indemnity

In the event of industrial disruption or other unforeseen circumstances, the Host, Organising Committee and Encanta Event Management accept no responsibility for loss of monies incurred by delay or cancellation.

Insurance

Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel and medical insurance prior to coming to the ASM. The policy should include loss of fees/deposit through cancellation of your participation in the ASM, or through cancellation of the ASM itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Neither the ASM Organiser nor the Organising Committee will take any responsibility for any participant failing to insure. Please speak to your travel agent or airline in regard to this matter.

Meals

The ASM Organisers recognise that some delegates may have special dietary needs. Please advise the ASM Organiser either via the registration form or in writing should you wish for them to make alternative arrangements on your behalf.

Please Note: Dietary requirements received less than 72 hours prior to the event cannot be guaranteed. Kosher meals may be available, however please note this will be at an additional cost.

Smoking Policy

The Queensland Government imposes a strict no smoking policy in and adjacent to venues, restaurants, bars and shopping centres in the Gold Coast.

Privacy Statement

In registering for this event relevant details may be incorporated into a delegate list for the benefit of all delegates, sponsors, exhibitors, Encanta Event Management and other parties directly related to the ASM.  Should you wish for your details not to be included in this list, please tick the privacy requested box on the registration form.