Registration

Registration

Registration to attend the ASM will open on 1 November 2021.  To ensure you receive regular updates on the ASM and a copy of the registration, please register your interest below.

Registration Fees:

All registration fees are quoted in AUD and include GST.

To be eligible for the Full Member discounted registration fee, you must be a Full Member and be financial for the 2022 calendar year.

If you are unsure of your financial status or member status, please contact membership@trog.com.au where you can pay your 2022 membership, upgrade from affiliate to Full membership, or apply to become a Full Member.

Full Registration
RT/Medical Physicist/Registrar/Trial Coordinator: TROG Member – Earlybird $900.00
RT/Medical Physicist/Registrar/Trial Coordinator: TROG Member – Standard $1,000.00
Oncologist/Staff Specialist: TROG Member – Earlybird $1,000.00
Oncologist/Staff Specialist: TROG Member – Standard $1,100.00
Affiliate and Non-Member – Earlybird $1,100.00
Affiliate and Non-Member – Standard $1,200.00
Day Registration
RT/Medical Physicist/Registrar/Trial Coordinator: TROG Member – Earlybird $375.00
RT/Medical Physicist/Registrar/Trial Coordinator: TROG Member – Standard $400.00
Oncologist/Staff Specialist: TROG Member – Earlybird $400.00
Oncologist/Staff Specialist: TROG Member – Standard $425.00
Affiliate and Non-Member – Earlybird $425.00
Affiliate and Non-Member – Standard $450.00
Additional Registrations
Additional Exhibitor – Full $660.00
Additional Exhibitor – Day $260.00

Registration Entitlements

Full Affiliate & Non-Member Registrations

Inclusions:

  • Attendance to all ASM sessions
  • Welcome Reception
  • Gala Dinner
  • Attendance to either the TRW or CREW Workshop
  • Daily Catering
  • Name badge and pocket program

Day Affiliate & Non-Member Registrations

Inclusions:

  • Attendance to all ASM sessions on registered day/s
  • Catering on registered day/s
  • Name badge and pocket program

Option to purchase tickets to the following:

  • Welcome Reception
  • Gala Dinner
  • Attendance to either the TRW or CREW Workshop

ASM Countdown

Important Dates

Abstract Submissions Open

13 September 2021

Registration Opens

1 November 2021

Abstract Submissions Close

5 November 2021

Peer Recognition Award Submissions Open

1 November 2021

Abstract Presenter Registration Deadline

14 January 2022

Early Bird Registration Closes

14 January 2022

 

Registration Terms and Conditions

Payment

Payment in full must be received at the time of registration. In the event the full payment is not received before the deadline indicated, the delegate may be refused entry to the ASM. Non-payment will not be considered as a cancellation. A formal cancellation by email is required to be submitted to the Organiser or you will be liable as per the cancellation policy for the event.

Payment can be made by credit card, Visa, MasterCard or American Express and may incur credit card surcharges. Electronic Fund Transfer (EFT) is available in advance of the Event with bank details displayed on all invoices issued. All fees stated are in Australian dollars and include GST unless otherwise stated.

Cancellation Policy

Notice of cancellation and requests for a refund, by individuals or groups, must be received in writing by email to Encanta Event Management, events@encanta.com.au.

The date of the email receipt will be the basis for considering refunds. Refunds will be made after the event less an administration fee of $150.00 per person.

The following cancellation charges apply:

  • Cancellations received up to and including 11:59pm AEST Sunday, 13 February 2022 will receive a full refund, less a $150.00 administration fee.
  • Cancellations received from 14 February 2022 will not receive a refund.
  • No refund will be granted for failure to attend/no show. (Applications for refunds will be considered under exceptional circumstances)

As an alternative to cancellation, your registration, and additional items, such as workshops, tours, social events, partner programs etc, may be transferred to another delegate without penalty.

In the unlikely event of the programme being cancelled by the Organiser, a full refund will be made, less administration fee. Liability will be limited to the amount of the fee paid by the delegate and there will not be any additional liability to the Organiser, event hosts or any other individual associated with the event organisation. We shall not be liable to you for travel, accommodation or other costs and expenses incurred if we are required to cancel or relocate the event.

With the unpredictable nature of the impact of the COVID-19 pandemic on public gatherings and large-scale events, we will be monitoring all government and health advice, and are working with our partner venue to ensure that our event will be delivered in a COVID-safe venue. Please be assured we will be flexible, supportive and ensure there are contingencies in place. We will keep presenters and conference registrants continually updated should the conference be impacted by any pandemic restrictions.

Force Majeure

The Organiser will not be liable (except as required by law) for any loss, damage, injury, costs, or expenses in relation to:

  • Events which are beyond the control of the Organiser including but not limited to acts of God, pandemic, epidemic or other widespread illness, blackouts, fire, explosion, flood, earthquakes, war, national emergency, military unrest, acts of terrorism, protests, riot, civil commotion, industrial action, lockouts, strikes or other labour disputes.
  • Acts or omissions of an independent contractor or other party outside of the Organiser’s control who supplies products or services in connection with the Event.
  • Unknown or unforeseen defects in any venue, vehicle, device, or material used in connection with the Event.

Accommodation Terms and Conditions

To book accommodation, please complete the accommodation section on the online registration form. The rates quoted are per room per night and are inclusive of GST. Breakfast is not included in the rate unless otherwise stated.

Accommodation payment requirements are detailed on the online registration form. Credit card details provided will be secured and forward to the hotel by the Organiser, if applicable. Any additional hotel charges incurred during your stay are to be settled directly with the hotel upon check-out unless an alternate arrangement has been made prior to arrival.

All accommodation bookings are covered by the relevant hotel’s own terms and conditions which are available on the Event website. Policies listed on the Individual hotel website may not apply to bookings may with the Organiser as the rates are contracted at a group rate.